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Home > County Offices > Recorder's Office 
Nichole Keller
Clay County Recorder
1st Floor, Room 111


The elective office of County Recorder was the first local office created by the Constitution of the state of Indiana in 1816. It is the primary duty of the county recorder to record instruments submitted for recording and maintains those records for perpetuity. Documents for statistical record keeping purposes fall into four categories: deeds and other conveyances, mortgages and other liens and their releases, miscellaneous documents and uniform commercial code documents. The office goal is to provide efficient service to the public in a way that exemplifies the highest standards of courtesy, cost effectiveness and ethical performance as well as to make public records readily accessible to citizens in a convenient manner while safeguarding the security of those records.

Hours & Staff

Office Hours:† Monday-Friday 8:00 a.m.-4:00p.m.

1st Deputy Susan Kellum
2nd Deputy Linda Sutton

Documents Recorded

  • Affidavit
  • Mechanicís Lien
  • Amendment Assignment
  • Assumed Business Name
  • Blanket Assignment
  • Blanket Releases
  • Bond
  • City Order to
  • City Order to Release
  • Contract
  • Court Document
  • Covenants
  • Deed
  • Survey
  • Trust
  • Underground Utility
  • Easement
  • Environmental Disclosure
  • Federal Tax Lien
  • Federal Tax Lien Release
  • Liens
  • Mechanic's Lien Release
  • Miscellaneous
  • Mortgage
  • Mortgage Release
  • Partial Release Plats
  • Power of Attorney
  • Releases
  • Service Discharge
  • Sewer Lien
  • Sewer Lien Release
  • State Highway Right of Way

Duties of the County Recorder

The Recorder is a constitutional officer elected for a term of four years by vote of the county at large, and is prohibited from serving more than eight years within a 12-year period. The chief function of the recorder is that of preserving public records, including deeds, mortgages, liens, leases, articles of incorporation and amendments, certificates authorizing foreign corporations to do business within the state, Army and Navy discharges, bankruptcy notices, etc.

Instruments affecting title to real estate must be signed by the County Auditor showing transfer of property for taxation before they can be recorded. Deeds executed by corporations and non-residents of the state of Indiana cannot be accepted for recording by the Recorder unless evidence that gross income tax has been paid on proceeds of the sale is attached to the instrument.

The County Recorder cannot accept, for recording instruments which do not bear immediately below the written signatures, printed, typewritten, or stamped names of persons signing them, unless the instrument is accompanied by the affidavit certifying the correctness of the names represented by the signatures. This does not apply to court orders, decrees, judgments or writs, wills, death certificates, or instruments executed outside the state.

Recording Fees

(1) DEEDS, not exceeding 8 1/2 x 14" (Effective 1/1/2000) $16.00
Each additional page, not exceeding 8 1/2 x 14"$2.00

not exceeding 8 1/2 x 14"


Each additional page, not exceeding 8 1/2 x 14"$2.00
not exceeding 8 1/2 x 14"
Each additional page, exceeding 8 1/2 x14"$2.00
(4) ANY DOCUMENT, exceeding 8 1/2 x 14"  $18.00
Each additional page, not exceeding 8 1/2 x 14"$5.00
(5) MECHANICS LIEN with one first- class mailing$13.00
Each additional page and/or mailing$2.00
Additional Services:
(6) EACH CROSS REFERENCE of a recorded document$1.00
(7) Furnishing photographic copies, per page$1.00
Copies larger than 8 1/2 x 14" per page$2.00
(8) CERTIFYING or acknowledging a document$5.00
Plus $1.00 per page copy fee
Uniform Commercial Code
Financing Statement, 2 pages or less$9.00
Financing Statement, 3 pages or more$13.00
Amendment 2 pages or less$9.00
Amendment, 3 pages or more$13.00

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Please note:     

Beginning 7-01-01, all financing statements involving personal property are to be filled at the Indiana Secretary of State's office.  Failure to file in the proper jurisdiction may affect the perfection of the filing.

All instruments must meet recording form and legibility statutes

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